5 Reasons Why Event Planners Should Collaborate with a Travel Concierge

Tamoy Thelwell
May 11
3 min read

Updated: Jul 7

A few years ago, I received a call from an event planner managing a 4-day leadership summit at a luxury resort. Her programming was tight, the speakers were confirmed, and the venue was top-tier. However, she was overwhelmed. Coordinating 50+ international arrivals, managing VIP transportation, and handling last-minute guest requests had become a full-time job.

She brought me on board to manage the travel experience. From that day forward, she never planned another high-level event without concierge support.

If you’re an event planner producing corporate or luxury group events, here’s why collaborating with a travel concierge is your secret weapon:

1. We Handle Travel Logistics—Flawlessly

Flights, room blocks, transfers, and group excursions— I manage everything behind the scenes. This way, you can focus entirely on your programming. Your attendees will arrive relaxed and ready because their journeys are handled with care.

2. We Add Elevated Guest Touch Points

Personalized welcome amenities, suite upgrades, and 24/7 VIP support— I curate a luxury-level service that enhances every guest’s experience. All this, without adding any extra stress to your plate.

3. We’re Your Problem-Solving Partner

Delayed flights, missed check-ins, and high-maintenance executives? I’ve seen it all and resolved every challenge. My role is to ensure that unexpected issues don't disrupt your flow. You need a reliable right-hand person to tackle the surprises.

4. We Bring Global Connections & Perks

Thanks to my long-standing relationships with top resorts, cruise lines, and private service providers, I can unlock upgrades, amenities, and exclusive access that planners often cannot secure on their own.

5. We Make You Look Exceptional

An elevated experience reflects your excellence. My goal is to ensure that your event goes off without a hitch. When everything runs smoothly, your client sees you as the rockstar that you are.

The Importance of Collaboration

One crucial aspect is the importance of collaboration. When you combine your event planning skills with concierge services, the possibilities expand significantly. You can focus on crafting an exceptional event while we take care of the travel details.

Enhanced Stress Management

Handling numerous guests and logistics can be stressful. By collaborating with a travel concierge, you can reduce this stress significantly. Imagine not worrying about transportation issues or last-minute requests. That peace of mind allows you to pour your creativity into other parts of the event.

The Competitive Edge

In today’s fast-paced world, having a competitive edge is vital. With concierge support, you can offer a higher level of service than your competitors. This leads to happier attendees who will likely rave about their experience, ultimately helping you build a stellar reputation in the industry.

Final Thought: Your focus should be on designing extraordinary events. Spending time micromanaging check-ins or negotiating late-night transfers takes you away from your creative zone. With a concierge on your side, the guest experience becomes an extension of your vision.

Let’s brainstorm and plan something unforgettable together! Schedule a 15-minute concierge call and we’ll craft a trip your team will discuss for years.

Begin your extraordinary adventure with LuxeStyle Travel. Experience a concierge approach tailored to your highest standards.

To embark on this unparalleled journey, simply complete our travel request form HERE. Allow us to design your personalized experience.

For an immediate and VIP response, reach out by phone, text, or email. We will connect at your convenience to start planning your next unforgettable escape.